Arrange for the creation or purchase of sets, costumes, and props. Specially-designed props, sets, and costumes can take lots of time to produce. The construction of especially-complicated set pieces, for instance, may even need to begin before the actors start rehearsing!
As the producer, you'll need to hire, coordinate, and delegate designers and technicians to bring your play to life. If your production is strapped for cash, you don't necessarily have to create every physical aspect of your play from scratch.
You might, for instance, organize a drive for old, out-of-fashion clothing as a source for costumes. You might also petition for volunteers in the local community to help you build your sets. Theater can be a great opportunity to bring your community together towards one fun, entertaining purpose. Create a performance schedule. Usually, theatrical productions aren't just performed once.
Large productions at major theaters can play several days a week for months at a time, but even smaller productions usually have a theatrical "run" consisting of multiple performances.
As the producer, you'll need to decide on a schedule of performances that takes into account holidays, your staff's commitments, and market forces like seasonal theater attendance and so on. Try to run your play for as long as you believe you'll be able to sell enough tickets to make a profit - if your play sells out, you can always add extra shows.
Promote the play. Promotion is an essential part of the producer's job and perhaps the most important factor in determining whether your venue is packed on opening night.
You'll want to get the word out about your play with every method that's within the limitations of your budget. You might, for instance, buy ad time on the radio or television, rent out a billboard, or distribute flyers at local universities. Depending on how "big" you're willing to go with your promotion efforts, the amount of money you spend on your production's advertising budget can range from insignificant to enormous.
Not all of your options for promotion cost money. If you can attract a newspaper or local news channel to your production to do a story, for example, you'll get publicity for free. Also, the internet offers plenty of zero-cost options for promotion, as social media and email are completely free.
Oversee the play throughout its run. Your duties as a producer don't end after opening night. Though little, if any, preparation or planning should remain, you still remain the person who's primarily responsible for nearly every aspect of the play's production.
Be ready to solve problems as they arise. You may need to arrange for failing props to be repaired or replaced, eliminate schedule conflicts by rescheduling shows, and the like. It's in your interest for your play to have a smooth, problem-free run, so don't shift to an inactive role after your play's debut.
As noted above, one thing you'll almost certainly be required to do is to keep your investors up to speed on the status of the play - particularly with regard to its financial success. You may be expected to present financial reports to these investors, which can be a stressful experience if the play isn't making money. Reimburse your staff and investors. When your play has hopefully begun to turn a profit through ticket sales, you'll need to start paying any financial investors back a percentage of the money you make.
Often, the venue will demand a substantial chunk of ticket sales as well - as producer, you'll need to handle distributing the money that you make so that it finds its way to the right hands. Whether or not your play turns a profit, you'll also need to make sure that your hard working actors and production staff are paid what they are owed.
DeNina Henderson. Pick a subject, and research it to be accurate. Know what points you want to make. Get to work with an introduction, main idea, and a conclusion. Don't prolong it with too many details, and use a narrator to fill in the gaps. Not Helpful 7 Helpful Of course you can. It may be difficult, but you can do it. Not Helpful 9 Helpful You can ask people you know personally to produce the play, or you could advertise for your producer needs online and interview potential candidates who express interest.
Not Helpful 4 Helpful Locally owned businesses are a great option, as are friends or relatives with money. Just remember to give investors a percentage of your profit or something else that would make it worthwhile to them, like free advertising.
Not Helpful 8 Helpful Hal-Leonard has some great plays. Dateline: Rock and Roll is a good one: it's for any setting and can be easily adjusted to meet your standards. Not Helpful 11 Helpful It depends on the specifics of the play, but it can range from nothing to thousands of dollars.
Not Helpful 17 Helpful What is the role of a theater critic in play production, from start to finish? There is no role for a critic in the entire process of producing the show. A critic comes and reviews the show when it is ready to be preformed, at either a preview or a regular performance.
Not Helpful 8 Helpful 5. You could help backstage with lighting, curtains, sound or helping the performers. You could also sell concessions.
In the beginning I always did 8 page programs two pages front and back but lately, with the reputation of how awesome our programs and our plays are, we have easily been able to raise more than enough to pay for printing with ads, so now we do 12 page programs 3 pages front and back. Will we be getting advertising? If you do advertisements, consider going up to another page to accommodate them. Also, give yourself plenty of time to get them!
I don't get a single ad myself--the students bring them in! You can see the sponsorship form we use here. Printing: Before you get too far, get some quotes for printing. I've found that its sometimes the same price to get the whole thing done in full color rather than black and white. We get ours printed through FedEx. It's much cheaper if you do black and white and less pages. Find some artwork. Do we have a logo? While you don't need a lot of artwork, its nice if you at least have a logo or a theme.
My good friend Henry Ballesteros did the graphic design for all our logos for years, and they really inspire me as to what direction to take with each program.
Now I do the logos myself. You can always find things to add as well--like for the Oklahoma! If you purchase the logo version of the templates, you will get the logo but also the pieces of the logo so they can be used in different ways. If you are doing your own logo, then it shouldn't be too difficult! Gather Information Now that you have answered the preliminary questions , you are ready to gather your information.
As I am not the director or even really that involved in the play itself, this is the information I collect from those in charge. You will need to collect at least some of these--depending on what you want to include in your program. First and last names of the Leads and the characters they are playing. I like to do headshots of the leads to go in each program, so figure out which are the 6 or 8 or 9 most important leads--whatever number is right for the play.
List of all the chorus members and everyone else actually IN the play. I usually do a mockup of the program and send it around during a rehearsal so kids can mark if their names are spelled correctly. Committee lists --the director, music director, etc. You'll see a sample in the template of what type of people should be listed here. Tech Crew --I swear this is the hardest one to get because tech crew is often not assembled until the very end.
SUCH a struggle every time! Musical Numbers or scenes - At this point I usually just borrow the book for the musical and go through to enter the scenes as they are written in the book. Pictures --to me, this is challenging but so worth it.
It's what makes the program a keepsake for those involved. I usually coordinate with the director to find a date they are doing a hair and makeup rehearsal that is just before my turn-in date with FedEx.
Then I take a few ok a lot of photos during their rehearsal. You don't need a ton, but enough to get good shots of the leads and as many chorus people as you can. Special Thanks - I usually a Special Thanks section where we put the names of parents who helped, the costume company, whatever. Ads - if you are doing ads, make sure you have the artwork of each ad ready to go in digital form. Copyright information - When you purchase a play, there are certain copyright verbage you must include on the program.
Some companies ask that you send them a copy of your program to prove you included it! The verbage required will be in the Director's handbook that came with the purchase of the rights to the play. Make sure you include this information!
Plan Your Layout Now that you have your information, time to lay it out! I will continue this tutorial for an 8 page program--or, 2 pages front and back in a booklet. Layout for a program of this size should look like this for page numbers. I usually get blank pages out of my printer and mark them up with marker, showing where I want each thing to go, before I even touch Photoshop. This is just a suggestion--I don't always do it exactly like this!
This is assuming you have no ads. If you DO have ads, you can squeeze them in on the back page or below committees, add another page, or don't do as many pictures on page 4 and 5. When you build your own swing set and want everything, this is what you get. This super fun backyard playground includes an extreme ripple rush slide and a super spiral slide, 2 traditional swings, a wobbly bridge, a crawl tube between towers, a built-in tic-tac-toe game, and so much more.
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